Responsible for:

• Responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions.


• Carrying out and recording relevant financial transactions.


• Oversee the maintenance and reconciliation of bank records.


• Responsible for maintaining ledgers and contributing to the regular financial reporting as well as budgeting/forecasting functions and audit related routines.

Main Responsibilities:

• Preparation of grant financial reports, discuss them with the project team for their inputs before submission to Manager Finance for review and further submission.


• In coordination with the Manager Finance, participate in responding to respective queries from donors, partners and MAP internal management on matters relating to financial reports.


• Actively participate in financial design of new projects and revision in approved budgets in coordination with budget holders.


• Preparation of donor budget reconciliation for budget holders & management.


• Coordinate and submit final donor report on conclusion of a grant with donor.


• Supervise financial monitoring of partners to ensure financial controls and procedures are in place.


• Ensure that partners are complying the MAP’s Financial Management Guidelines and are using standard reporting formats.


• Conduct partner monitoring visits and liaise with Program Officer – Grants/Partnerships to efficiently utilize updated monitoring checklist. 


• Ensure timely and productive monitoring reports for the improvement of systems and controls at partner’s financial mechanism. 


• Review of financial data before posting into Quick Books, Accounting System.


• Assist MF to ensure all internal controls are in place and are applied in consistent manner for management of finances.


• Ensure that all financial data is uploaded to the Accounting System within the stipulated timeframe and agreed internal KPIs.


• Ensure accuracy of financial transactions/payments in terms of code allocations, sufficient supporting evidence, timeliness and appropriate approvals. 


• Coordinate Annual Financial Audits, donor requested audits and donor spot checks as lead and together with finance team members, participate in responding to internal and external audit queries.


• Manage necessary cover in the absence of team member and act as a second tier to manage all finance functions. 


• Regularly review the grants ledger to ensure that grant instalments are received in accordance with the terms of all grants and liaise with funders to chase up outstanding grants.


• To reconcile the staff/project advances on every month.


• Review of bank and cash payments.


• Any other task given by line manager

Note: Interviews for this position will be done on rolling basis.