Finance

• Responsible for the overall financial management of the project


• Responsible for checking payment vouchers and resolving discrepancies


• Monitor the timely disbursement of payments


• Prepare Journal Vouchers related to payments


• Monitoring and ageing of Payables and Receivables


• Checking bank and cash receipt vouchers and resolving discrepancies


• Monitor timely deposits in bank accounts


• Prepare bank reconciliations statements for the project.


• Payroll checking and preparing reconciliations for the project


• Reconciliation of Grants of the project


• Coordinate for external Audit of the project


• Prepare Monthly, Quarterly and Annually Financial Report to the Project Manager/ED


• Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls


• Monthly & Quarterly Financial Reporting to the donor


• Any other task assigned by supervisor

Administrative

• Responsible to fulfill the event management requirements of the project


• Coordination with project coordinator for the workshops, trainings, seminars and internal meetings in connection with, venue coordination, meal arrangements, accommodation arrangement, training hall set up arrangements, internal coordination


• Supervise  support staff


•  Responsible to make travel, boarding & lodging arrangements for the project staff and guests


• Manages all correspondence within and outside the organization


• Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field (MLE Schools).


• Maintaining Fixed Asset register


• Look after administrative affairs of the Office


• Responsible to ensure timely procurement for the project


•  Ensures that all supporting documents are available in order to process the bills as required by quality management system


• Responsible to maintain office facilities include telephone, internet etc